How To: Design & print labels with Word

Designing letterheads doesn't have to be rocket science: Word's numerous functions also include the creation, insertion and production of labels - both individually and in mail merge. In the following instructions, we will show you step by step how to do it. Great: This works equally well with practically all current Word versions!
 
Labels? What else do I need them for?
Good question, because nowadays there is DIN 5008, which regulates in minute detail how a letterhead must be designed. It determines how the address of the recipient and sender should be clearly visible in the window of an envelope. There are plenty of templates to download from the web.
So why labels? Quite simply: The Envelope with windowThe official name for this is a great way to send someone an invoice. But what about the good old greetings letter? The card for a birthday or Christmas? A strict DIN format would just look terribly impersonal. And in any case, cards cannot be labeled in a standardized way, so the address variant with a window would be possible. Also bear in mind that the address written by hand on the envelope may work for one or two letters. But if you want to send a Christmas card to a lot of people, for example, or perhaps invite a large group of people to an event (e.g. a wedding), handwriting becomes a real hassle. So there are plenty of good reasons for labeling. So let's take a practical approach.
 
Step 1: Set up Word document

Let's go: To do this, click on the right mouse button on the empty desktop. In the window that now opens, click on "New" in the lower third without clicking on it with the mouse. Another window opens. Select the "Microsoft Word document" field and click on it once with the left mouse button.

Windows then automatically creates a Word document on the desktop. However, this is still untitled or is better called "Microsoft Word document (new)". You can leave it as it is and confirm this by clicking the left mouse button on the empty desktop, or you can click in the text field under the icon and give the document a correct name. This then looks like the second image.
 
Step 2: Create the labels
As soon as the new Word document has been created, you can open it with a normal double-click of the left mouse button. Word will then start and display a naturally white, blank document. Please do not continue typing here, because one of Word's standard features is that you can also create a direct template for labels.

To activate this template, left-click on "Shipments" at the top of the list of tabs. A new field opens under the tabs where you could previously set the font, font size, color etc.. Here you will find the "Labels" icon quite far to the left. Click on it once with the left mouse button. A new window then overlays the Word document.
 
 
Step 3: Label design and content
This new window now gives you the opportunity to design your label as you wish.

In the simplest version, where you only want to create the label for a single recipient, things look very easy: Click in the window below "Address" and simply enter the name and address of the recipient. With a further click of the left mouse button on the "New document" button below, Word automatically opens another document in which the label is already pre-formatted and inserted together with the address. You can now either print this or save it as usual via the "File" tab and then "Save as".
However, if you want to create several labels, you can also proceed in such a way that you write several recipients one below the other in the address field, separated from each other by a paragraph. If you were to insert this as a new document in the manner described above, it would look like this on the screen.

 
In all these fields, you can now change the font, size and color manually, as you would in any Word document. However: Since this is "only" the address, you should leave it at a normal font (Calibri, Arial, etc.) and a neutral font color in this case, especially for official letters. Anything else could lead to problems during dispatch, for example because the post office simply cannot read the address.
However, there is also the option to change the format of the label before inserting it in the previous label window. There is a tab at the bottom called "Options". If you click on it once with the left mouse button, another window opens. In this window, if you want to print the label directly onto an envelope, you have the option of specifying the dimensions of the letter onto which the label is to be stuck later.

The last option is for all those who have more than just a handful of addresses to send letters to and do not want to type them in manually. In this case too, you can click on the address book symbol in the label window to insert your contacts - however, this only works if you have such a list on your computer (e.g. via Outlook). You can now select or deselect individual contacts with the left mouse button. They are then automatically inserted into the address field and can be added to the document from there.
The labels can then also either be printed directly or saved and printed by an external provider - for example, if a special design is required or if you want to set up a fixed sender label.   
  
Further links:
https://www.rainer-lamberts.de/downloads.html
https://etiketten.shop/
http://www.dpdhl.com/de/logistik_populaer/aus_den_
divisions/sorting_machines_for_standard_
und_kompaktbriefe.html