Setting up fax machines under Windows 7: This is how it works

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Windows supports countless fax machines - and offers many options for sending faxes. Microsoft knows that the fax is and remains useful, especially for business Windows users. A fax is often absolutely essential for them: If, for example, a contract is to be terminated, a written document is required - an e-mail is not sufficient.

Fax machines - appropriate in business environments

Sending a fax is more convenient than sending a letter by post. And fax machines are actually always appropriate when business faxes are sent or received. But often the one-off, manageable investment shied away from.

In such a case, the Windows PC is usually upgraded to a fax machine. As mentioned above, a fax modem is required in addition to a standard telephone connection. Some computers do not include one - and the appropriate device must first be purchased and then set up.

The fax modem - built into many notebooks

We show you how to fax from any Windows 7 PC with little effort.

A fax modem is a prerequisite for faxing via Windows 7. While some laptops are equipped with an internal device, the fax modem for a desktop computer usually has to be purchased as an external modem. However, the financial outlay is limited with the communication interfaces available in any computer store.

After purchase, the computer can be connected to a standard telephone line via the modem.

In order to Windows fax function is clicked as follows in Windows 7:

• First click on "Start",
• then click on "All programs" and
• Now select the "Fax and scan" menu item.

If you select "Fax" under the "Fax and Scan" menu item in the left-hand area and "Create new fax" in the toolbar, a dialog box opens.

• Here you should select "Connect to a fax modem",
• A wizard will then start and you simply need to follow the instructions.
• If you then click on "Select later, create a fax now" in the corresponding dialog box, a fax can be sent immediately.

Only reception is not yet possible. However, if the wizard is completed, faxes can also be received.

The fax server - when the modem becomes superfluous

Especially in company networks, a fax machine is always necessary if no fax server is available.

A fax server can be used to establish a connection that takes over communication in the telephone network. It is only necessary for the PC to be able to establish a connection with the server.

Select in the wizard:

• "Connect to a fax server in the network",
• Now you can enter the address of the fax server in the further course of the wizard and
• then nothing stands in the way of sending faxes.